If you’re reading this, it probably means you’ve decided to walk away from your current employer. Excellent, you’re halfway to your next dream job! Kudos to you!

Now the tricky part. How do you tell your former boss that you quit, while salvaging your relationship, maintaining a solid reference, having some insurance in case you end up being a boomerang hire, and saving face for any future encounters with your former colleagues? Write a formal resignation letter. Essentially a resignation letter is a short letter formally advising your employer that you are leaving your job. A letter of resignation is written to announce to human resources, superiors, and co-workers your intent to leave your current position. Plus, it’s just polite and the right thing to do. Burning bridges can be detrimental to your (work) health.

So what should you do? How do you approach this sensitive subject. Well it’s not that hard actually. It can be rather quite easy. Just be honest. Stick to the point and not over-elaborate your situation, and make sure to give them at least 2 weeks of notice so you can either help properly train the person who’s next in line, and because it’s the standard for appropriate company departure.

What goes in the letter?

1. Again, be honest. Do not get to cute or personal. Keep it professional and stick to the point.

2. Stick to the position you’re resigning from and the effective date.

Dear [Boss’ Name],

Please accept this letter as formal notification that I am resigning from my position as [position title] with [company name]. My last day of tenure will be [your last day].

3. Be courteous and grateful for the opportunity, and mention the values and skills you’ve gained from them, without going into too much detail.

I would like to thank you for having me as part of your team. I am proud to have worked for [insert company name], and appreciate the time, mentorship, support and opportunities you have shown in training me. It is definitely bittersweet for me, but I know it’s best for myself and family. I’ve learned [a few skills/traits you’ve learned on the job], all of which I will be able to utilize throughout the rest of my career.

4. Finally, state your willingness to help out with the transition. Again, you don’t need to go into great detail. Just a couple of lines saying you’d be glad to help the next person who may be filling the new vacancy.

During my last two weeks, I’ll do everything possible to wrap-up my activities, complete all outstanding projects, and recruit or train the new replacement for seamless disengagement. Please let me know if there’s anything else I can do to aid during the transition.

I wish the company continued success, and hope to remain in touch going forward.


[Your name]

Good luck. Don’t stress out and make it harder than it really should be. Heck, employers terminate staff members without even fair warning in most cases. At least you’re doing your diligence in giving them 2 weeks of notice. Remember, the next big thing awaits! Be excited!

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